Visa FAQ

Which documents do I need to enter Germany?

All visitors require a passport that is valid for at least 6 months.

Visitors from EU-countries do not require a visa. Visitors from non-EU-contries might not need a short-stay visa (Schengen-Visum) if the European Community has abolished the visa requirement for their home country. You can find a detailed table here.

How can I apply for a visa? When should I apply?

You can apply for a short-stay visa at missions of the German Federal Foreign Office. It is advised to consult the website of the respective mission to find out about the procedure and required documents. A list of all missions can be found here.

The application process for a short-stay visa takes at least two to ten working days at most missions, but might be longer during travel season or if documents are missing. For this reason, visa applications should be submitted in good time before the conference.

Where can I find further information about the visa process?

For further information on the process, additional fees and other information regarding visa applications, visit the website of the German Federal Foreign Office.

I need an invitation letter from ECML PKDD 2019 for my visa application. How do I get it?

In order to receive an invitation letter, you must complete the registration process first.
To create the invitation letter for you, we need the following information:

  • your full name
  • optional: title of your submitted paper
  • passport number
  • country of residence
  • nationality
  • Institution name and address
  • expected dates of entry and departure
  • optional: post address (otherwise, we’ll send your invitation letter to the institution address)

To request an invitation letter, send this information to visa[at]

I have an additional question regarding the visa process.

For any additional question you can send an email to visa[at]

Please note that the above content is only provided as an information tool.
We generally advise all foreign participants to check with their home country’s German embassy whether a visa is needed and if so, to make their application as soon as possible. The conference committee board or any members involved in ECML PKDD 2019 take no responsibility for your visa application. All costs for any visa application are the responsibility of the passport holder.